Visit to partner NGOs of Agra Region

Orientation of SFA team by the resource persons

FA has organized a one day orientation workshop on the above mentioned theme so as to develop common understanding and the methodology to be adopted for the same. The orientation entailed- brief sharing of the objective of the needs assessment (literature distributed), TNA in context of YAP II (discussions) how to conduct TNA through practical know-how of using the tools.

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Meeting with UPJN Agra -General Manager, Project Manager (2) with regards to TNA of partner NGOs, MIS indicators development, Annual Action plan presentation

Meeting with UPJN Ghaziabad (Jt director, Dy Director (2), Accountant) with regards to TNA of partner NGOs especially on financial management aspects, MIS indicators development, Annual plan presentation

Annual plan presentation – all the partner NGOs have to prepare an annual action plan and make presentation before relevant stakeholders such as UPJN, PMC, SFA, ULB & Education department. The duration of the same would be one day for each town. One of the team members of SFA shall be present in all such presentations to compile for the purpose of SFA, the annual activity plan and also provide relevant input in terms of placing of the activities and conduction of plan. One of the meetings of Ghaziabad and Noida NGOs has been recently accomplished on 4th March 2008 at Gangajal, Pratap vihar, Ghaziabad. Similar meeting for Saharanpur and Muzaffarnagar is being organized on 12-13 March respectively. The dates of these presentations would be brought out soon by UPJN (Agra).

Inception Report Presentation Workshop of State Facilitating Agency (SFA) for Social Engineering Cell under Public Participation & Awareness (PP&A) component of Yamuna Action Plan (YAP) II

The workshop was formally inaugurated by lighting of a lamp jointly by the chief guest, representatives of UPJN PMC and SFA. It was mentioned to the house that SFA has started functioning since November 15th 2007 at Ghaziabad. Since then the team of SFA has visited the partner NGOs and tried to understand the nature and type of activities being carried out by them. Based on the findings and analysis of the same, a draft project inception report depicting SFA’s future course of action in consonance of its scope of work has been prepared. This workshop has been envisaged as a platform to share this report with primary stakeholders of the project and receive necessary feed backs and suggestions on the same for its finalization.

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Navin Fal evam Sabji Mandi Parishad, Sahibabad, Ghaziabad

Visit in Partner NGOs for data collection and rapport building : visits were made by SFA team members to partner NGO’s project offices wherein discussions were carried out with chief functionaries and Local team members over their respective themes. An expectation mapping was also undertaken for the purpose of firming up of SFA activities. The checklist developed by SFA proved to be an excellent tool to carry out discussions. The major points of discussions included, introduction both of SFA as well as the local NGO, sharing of purpose of the data collection, collecting base line about the respective themes, achievements and hurdles faced. The relationship with other stakeholders was also shared to understand the current status. The NGOs were readily sharing the works undertaken and putting forth their demands to SFA.

Participation in Annual Appraisal of Partner NGOs : as mentioned earlier, SFA’s one of the important functions includes monitoring and evaluation support to NGOs. It has been almost one year of hard work put in by NGOs in their respective themes and time had come wherein annual evaluation were to be undertaken so as to strengthen the NGOs for future challenges. For this purpose UPJN in close coordination with PMC, has formulated a self- appraisal format for all themes. The NGOs were required to fill up the format and send the same with all documents etc. the format was appreciated by all stakeholders. The SFA undertook the responsibility to translate the format for all themes in Hindi. Another step was review by town level review committee meetings comprising of representative from different departments concerned with the themes undertaken in the project. The NGOs were asked to make a presentation of the achievements and activities for the entire year, based on which queries were made by the participating stakeholders, who then provided marks to each organization. SFA participated actively in all these meetings without exercising the voting rights. This was an excellent opportunity to understand the works and activities undertaken by each organization in every town. This also served as the rapport building platform for SFA with all NGOs and other stakeholders etc.